Programming

Programming Submission 

All prospective programming hosts MUST submit their panel or event idea(s) to Dream Con by completing the Programming Application Form. A separate application form (up to 3) must be submitted for EACH panel or event that you would like to host.

Programming applications will be reviewed by the Dream Con’s Programming Department. Please note that submitting an application does NOT guarantee approval. Prospective hosts will receive an email notifying the applicant if their panel or event has been accepted, rejected, or waitlisted. Due to the volume of submissions, only selected submissions are guaranteed to receive follow-up correspondence regarding the status of their application.

Deadlines

Programming Submission Open

November 18, 2022

Programming Submission Close

April 14, 2023

Programming Badge Guideline

Prospective hosts may submit up to three (3) panel/event applications; however, Dream Con does not guarantee that all the submissions will be accepted. Accepted programming hosts that complete 2 hours of programming will receive a free membership badge.

  • Programming Membership Badges are available for pick up at the Registration booth
  • Hosts can only pick up their own individual membership badge
  • All Programming hosts must use their legal name 
  • All Programming hosts must show a valid ID to pick up their programming membership badges 

Programming Policy 

During the convention, hosts and co-hosts are expected to arrive five (5) minutes early to their scheduled room. Hosts and Co-hosts must check-in with the room managers or volunteers to ensure proper setup. Panels and events must end five (5) minutes before the scheduled end time to ensure a proper transition from one panel/event to the next.

Programming Host(s) are allowed to:
  • Use videos, music, and other digital media throughout the duration of their panel(s) or event(s).
  • Lead interactive games/workshops that involve the audience’s participation.
  • Give out prizes or rewards at the end of their panel(s) or event(s).
Programming Host(s) are NOT allowed to:
  • Provide food or beverages unless sealed in its original package and approved by Dream Con’s Programming Department.
  • Rearrange the room’s seating without prior permission from Dream Con’s Programming Department.
  • Install or tamper with any convention audio/visual equipment.  
  • Charge an entry fee into the panel or event.
  • Provide or consume ANY alcoholic beverages during their panel unless pre-approved by Dream Con’s Programming Department.
  • Utilize the trademarks, likeness, and intellectual property of Dream Con or RDCWorld without expressed written consent from executive leadership. This includes the promotion of panels or events on social media and other digital platforms (i.e. websites, newsletters). Violations may result in removal from programming schedule or restrictions from future Dream Con events/programs.

    Programming Equipment

    All panel and event rooms are equipped with the following:

    • Two (2) microphones
    • One (1) projector and screen
    • One (1) HDMI/VGA
    • 3.5 AUX cable
    • Table & Chairs
    • Stage (based on room)

    Restricted Programming

    These submissions will NOT be considered:

    • Versus Panels (i.e. Goku vs Superman etc)
    • Character Panels
    • Speed Dating Panels
    • Character Q&A Panels
    # 18+ Programming General Information

    Panels and events that include any adult material or inappropriate content will be tagged as an 18+ panel/event. All members of a group or team hosting an 18+ panel or event must be 18 years of age or older by July 28, 2023.

    Examples of 18+ Content:

    • Hentai/Ecchi
    • Nudity or suggestive nudity
    • Yaoi
    • Yuri
    • Obsessive amounts of adult language
    • Sexuality/sexual intercourse discussions
    • Triggering or offense material

    General Programming Information

    • Programming Hosts that are more than 10 minutes late will have their event canceled and their badge refund eligibility revoked and barred from applying next year.
                      - Please note this does not include individuals affected by Acts of God “Force Majeure”, family deaths, or                    last-minute accidents
                       - For non-Force Majeure events, hosts must inform the Programming staff of any minor emergencies or                    unforeseen issues that may prevent the hostsfrom being on time or from hosting their scheduled panel/event                    at least 1 hour before their panel/event.
    • Dream Con’s Programming Department reserves the right to change, move, or revoke accepted panels or events for any reason.
    • Hosts cannot reserve seating for any attendee.
    • Hosts must yield to all instructions given by Dream Con’s Programming Staff. Failure to do so will result in panel/event cancellation and badge refund eligibility being revoked.

    Types of Applications

    • Lecture/Discussion

      Lecture panels are oral presentations or group discussions led by a host(s). Examples of topics include Anime, gaming, industry news, character studies etc. They are usually educational with varying levels of audience debate/interaction.
    • Workshop/Tutorial

      Workshops are group led tutorials/instructional panels on a specific topic or hobby. 
    • Demo/Performance

      Demos and performances are in person plays, concerts, and other live forms of entertainment. Generally done by professional associations/orgs. 
    • Podcast

      Podcasts are digital audio talk shows/conversations between the hosts, fans, guests, industry personnel etc. Typically done in our podcasting area but can also take the form of a live in-person panel. Only Podcast groups older than 6 months are allowed to apply for this application type.
    • Screening 

      Screenings are panel/events that showcase a movie, trailer, or tv show. Generally done by professional associations/orgs or media companies.
    • Game Show/Interactive Panel

      Game shows and Interactive panels are generally small game shows, or smaller competitions/interactive events. They generally have prizes or awards for the competitors and require audience participation.
    • Programming Event

      Programming events are larger group driven activities. They are generally competitions, special programs, and parties. Only professional associations/orgs can apply for this application type.
    • Interactive Event

      Interactive events are panel/events involving full attendee participation (generally physical activity) for an extended amount of time. Generally, these events last all day and all weekend. Only professional associations/orgs can apply for this application type.

    *Hosts are liable for all damages sustained during their panel(s). “No Shows” or late cancellations will impact future considerations for programming submissions. For more information or other questions, please contact us at programming@dreamconvention.com

    *Professional Associations/Orgs are businesses that employ individuals either in a full-time or part-time capacity. 

    FAQ

    Q: Can we get more than 3 membership badges for our group?
    A: No, groups are only allowed up to 3 membership badges. Professional Associations/orgs may request an exemption.

    Q: Can I pick up all the badges for my group?
    A: No, members must pick up their badges individually. There are no exceptions!

    Q: Can we change the names of a host participating in our event?
    A: Yes, but only once. This request must be submitted in writing via email and approved by The programming director beforehand. Additional details will be provided to approved applicants regarding the process  in their confirmation documents.

    Q: I applied last year and my was accepted. Does past approvals impact my submission for this year?
     A: No, past approvals do not guarantee that your application will be approved for Dream Con 2023.

    Q: Can I make any changes to my application a week before con (including but not limited to description, title, name exchange etc.)?
    A: No, all changes must be made at least thirty (30) calendar days prior to Day 1 of Dream Con. There are no exceptions!

    Q: Will Dream Con compensate or accommodate my team?

    A: No, Dream Con does not offer financial compensation or accommodations (travel, lodging, meals, parking, etc.) for any hosts

    Q: Is there a way to apply to be on the Main Stage?
    A: No, all Main Stage acts are curated solely by Dream Con’s Main and Special Events Team.

    Q: I would love to be a part of Dream Con’s Programming Department. Is there any way to connect directly for general information?
    A: Yes, you can email us directly at programming@dreamconvention.com Please note that you must apply to be a volunteer/staff member to directly work in our team. Please do not send staffing inquiries via email.

    Q: I bought a badge before being approved for a programming badge. Can I receive a refund? 

    A:  If approved, refunds for previously purchased badges will be issued 14-days after Dream Con. Each member of your team that purchased a badge must individually complete the Refund Request Form in July. Any individuals who do not submit the form by the deadline, will not receive a refund. Remember only 3 individuals can qualify for a refund under an accepted programming group/team. 

    Q: I applied for a programming badge but my application was rejected, and I did not buy a ticket for Dream Con during the public ticket releases. Now what? 
    A: To ensure entry to Dream Con, it is recommended that you purchase an attendee badge before applying for a programming badge. Rejected applicants will not receive an extra opportunity to purchase badges after all public releases have been completed.

    Q: I live out of state but would love to host a panel/event. Should I buy a plane ticket before getting approved and will my location count against me during the programming application process?

    A: You should apply if you are already interested or will be attending Dream Con. Your location will not negatively affect your application. Please be advised that flights become more expensive when closer to the date of the event. We recommend that you work out your accommodations as soon as possible before applying to host a panel or event. 

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