Partnerships
The Partnerships Coordinator provides administrative and operational support to the Partnerships Manager and the overall partnerships team. This involves managing tracking systems, updating deliverable status, coordinating communications, and ensuring sponsor materials are collected and executed properly.
Open Positions:
- Partnerships Coordinator
- Partnerships Admin
RESPONSIBILTIES:
PARTNESHIPS COORDINATOR
- Maintain sponsorship trackers, deliverable sheets, and approval logs.
- Collect assets (logos, graphics, copy) from sponsors and route to the appropriate teams.
- Prepare agendas, notes, and summaries for sponsor calls.
- Coordinate deliverable requests with other departmental teams.
- Track deadlines for signage, web updates, merch collaborations, and booth needs.
- Support scheduling and logistics for sponsor activations.
- Assist in managing sponsor check-in and booth setup.
- Support Partnerships Manager in fulfilling on-site deliverables (stage mentions, signage placement, hospitality).
- Provide real-time updates during activations and event operations.
PARTNESHIPS ADMIN
- Assist with collecting logos, bios, assets, and files from sponsors.
- Help prepare sponsor documents, folders, and hospitality items.
- Organize shared folders, contracts, and communications templates.
- Update sponsor deliverable trackers, placement documents, and signage lists.
- Log email correspondence and update internal notes.
- Support documentation for sponsor proofs-of-performance.
- Assist with sponsor check-in, badge distribution, and escorting partners.
- Help with tracking signage placement and activation readiness.
- Support simple on-site requests (water, printing needs, wristbands, etc.).
REQUIREMENTS:
- 1–3 years experience in partnerships, admin work, account coordination, or events.
- Excellent organization, follow-through, and communication.
- Familiarity with spreadsheets, project management tools, and brand environments.
