Logistics
The Logistics and Operations Department is tasked with the organization and execution of Dream Con’s overall operations. This department oversees many aspects of the event including but not limited to site planning, budgets, communications, production, vendor management, event staffing, internal and external production needs, facilities, food and beverage, and security. The Logistics and Operations Department consists of the following teams: Food & Beverage, Exhibit, Production, and Security. manage many aspects of events and programs including but not limited
Open Positions:
- Logistics Coordinator
- Production Coordinator
- Production Assistant
- Safety & Security Coordinator
- Hospitality Coordinator
Responsibilities:
Logistics Coordinator
- Support logistical planning and execution for all Dream Con spaces (panels, gaming, exhibits, activations, special initiatives/events).
- Maintain logistics spreadsheets, inventories, and checklists.
- Coordinate vendor deliveries, equipment rentals, staging items, and storage areas for designated areas.
- Assist with venue room setups and strike processes.
- Troubleshoot real-time logistic issues during the event.
- Additional tasks as assigned.
Production Coordinator:
- Coordinate with AV vendors, lighting teams, and venue production staff for designated areas.
- Manage designated run-of-show documents and assist with event/panelist timing and stage transitions.
- Manage front-of-house and backstage/back-of-house checklists and tech requests alongside team member(s) and vendors.
- Provide real-time communication between teams, vendors and staff.
- Maintain professionalism amidst high profile Talent, contacts and events.
- Review crowd management resources and onsite plans with the Production Manager and the Event Director pre-event to ensure knowledge of crowd flow/access points and RSVP system details across designated areas.
- Collaborate with the Production sub-team within the Logistics Department and across departments as needed.
- Other duties as defined by the Production Manager and Event Director.
Production Assistant
- Support production schedules, stage logistics
- Support Stage coordinators
- Coordinate all backstage logistics for shows
- Oversee set up of audio visual equipment and backstage at events
- Communicate with venue or 3rd party production teams
- Develop Run of Show and provide to production teams
- Monitor and support all back of the house areas
- Note: This position is only for the event weekend with minimal pre-event communications.
Safety & Security Coordinator:
- Assist with badge checks, line flow, and floor monitoring.
- Track incidents and complete safety reports.
- Support communication with venue security teams and third party vendors as needed.
- Help maintain safe, orderly spaces throughout the venue.
- Attend pre-event safety briefings.
- Review and execute pre-determined safety plans.
- Other duties as defined by the Event Director and Department Manager
Hospitality Assistant:
- Support catering orders, refreshments, VIP spaces, and amenities onsite.
- Assist talent and VIPs with on-site needs.
- Coordinate transportation schedules and hotel rooms for talent and VIPs.
- Manage hospitality supplies and inventory.
- Support the Talent Relations Department in guest hosting needs.
- Maintain professionalism amidst high profile Talent, contacts and events.
- Collaborate with staff and volunteers assigned to hospitality areas.
- Prepare hospitality schedules and checklists.
- Other duties as defined by the Event Director.
Requirements:
- Great critical thinking and problem solving skills
- Strong communication skills
- Ability to multitask and wear multiple hats
- Knowledge in general event management
- Willingness to learn and handle multiple responsibilities
- Attention to detail
- Ability to work effectively, independently and in a team environment
- Relevant experience in relevant areas such as: Logistics, Security, and Production
- Degree in Business Administration or related field (Preferred not required)
